XL Millennium Conference and Event Management offers a full online information and registration/rsvp service for conferences, events, seminars and incentive travel. We can produce for you:
A website dedicated to your conference, giving people information on accommodation, travel, extras, costs, speakers, etc. This website can be run as a subdomain of our website www.myconference.co.za so you do not need a web domain, or hosting facilities. We host and maintain the website for you. If you require, we can purchase a domain specific to your conference, providing that a relevant domain name is available.
XL Millennium Conference and Event Management does not use a single off-the-shelf system for our online registration system as we have not yet found a system that is both affordable and flexible enough to suit our clients’ varied and diverse needs.
We therefore offer a customised service for each client, making use of an online form system coupled with a bulk mailing system.
Each online registration form is designed from scratch, with no additional fees for custom fields (as the entire registration form is a custom form). The system is capable of document uploads, calculations, and automated responses including pdf documents built from form fields. A database, with Excel download capability, is created from submissions.
As soon as someone completes a registration, they will receive a response confirming that we have received their registration and thanking them for responding. No more wondering where their response went, or if it was received. At this point, we can also include a map, directions or more information.
We can design and run a communications programme for you, from inviting people to register for your conference, to sending teasers, reminders to register, reminders to pay, updated information on the conference, etc. The database can be segmented, and targeted e-mail communication sent to the right people at the right time.
We utilise a bulk mailing service that delivers the html mailer directly to the recipient’s inbox. The system allows for reporting on the number of emails delivered, the number of bounces (and reasons), the number of opens and the number of click-throughs.
Designed for you
Each of these services can be tailored to your specific needs, whether you need a visible marketing programme, or a secure site for selected visitors only. So give us a call to discuss your requirements. Use our expertise, and technology, to make your life easier!