Contact details
Cape Town office
Tel: +27 21 590 7900
Fax: +27 21 590 7979
Lower Vasco Boulevard, Goodwood 7460
PO Box 13201, N1 City 7463
Johannesburg office
Tel: +27 11 453-1401
Fax: +27 11 453-1404
22 - 1st Avenue, Dunvegan, Edenvale
PO Box 323, Modderfontein, 1645
Meetings, Incentives, Conferences and Events (MICE)
From small, one-session events for five to ten people, to multi-week incentive travel programmes for several hundred people, XL Millennium Travel has the experience and expertise to make the event hassle-free for our clients, and memorable for their guests. We specialise in the management of the traditional MICE - meetings, incentives, conferences and events.
Meetings, Conferences, Events
XL Millennium Travel has many years’ experience managing conferences, congresses, meetings, seminars, events and functions in southern Africa.
Conference services include full management of the conference, from concept and communication, to registration, implementation and post-conference feedback.
For your next conference, large or small, XL Millennium Travel can:
- Source and co-ordinate venues, accommodation, speakers, transport, transfers, entertainment, decor and technology.
- Book conference venues.
- Liaise with the venues with regards to rooming lists, conference programmes and equipment.
- Plan and document meetings and discussions.
- Organise and administer registrations.
- Manage the conference with an experienced and skilled team.
- Produce budgets and ongoing financial reports.
- Provide liaison between the client, sub-contractors and principles.
- Arrange ‘Meet and Greet’ services.
- Arrange and administer luggage transfers.
- Provide daily liaison with all conference venue management and security.
- Co-ordinate and book pre- and post- conference tours and excursions.
- Arrange accompanying person programmes.
- Negotiate group airline fares, issue and deliver tickets.
Incentive travel
XL Millennium Travel can develop and manages incentive programmes, from communication, to the implementation of the travel.XL Millennium Travel has the expertise to:
- Submit full proposals on an incentive scheme, including themes, communication proposals and destination programmes.
- Source venues and required travel and accommodation.
- Co-ordinate site inspection visits.
- Monitor monthly sales targets once received from the departments.
- Provide regular reports on the sales achievers.
- Implement ‘teaser’ and communication campaigns.
- Accompany the incentive group as the tour leader.
- Liaise with airlines, coach companies, tour operators and entertainment providers.
- Arrange visas.
- Assist with and attend planning meetings.
